ZSentry Solutions

In this page we continue the list of ZSentry considerations that can be relevant to your solutions with the various Use Options

Desktop and Cloud: With or without HIPAA compliance needs, your organization is likely facing two clear choices today: Desktop or Cloud.

The Desktop choice is interesting for business users, who commonly prefer to have their data local for privacy and control. In addition, Desktop systems such as Outlook are much easier for corporate setup and dealing with moderate to high mail volume, incoming or outgoing. And you can integrate data from different applications and different sources on the Desktop in ways that you cannot do so well yet with Cloud based solutions, such as in sending secure personalized messages merging each recipient's name and records.

On the other hand, with the Cloud choice, well-known systems such as Google Apps, Gmail, and Yahoo, offer easy access from anywhere, much lower cost (even free), 24/7 maintenance, and other benefits. But Google Apps, Gmail, Yahoo, and other Cloud systems are not HIPAA-compliant.

The Cloud choice privacy problem is solved by ZSentry, which enables Google Apps, Gmail, Yahoo, and other Cloud systems to be HIPAA-compliant. This allows the Cloud to be a good choice for Desktop replacement also in terms of HIPAA and privacy regulatory compliance.

However, because each choice has good points (otherwise, would not be a choice), choosing also means losing.

This problem is also solved by ZSentry, which offers the On-Site setup, an inclusive specialization approach that works and is HIPAA-compliant for both Desktop and Cloud systems, as well as Web and Mobile systems.

With ZSentry there is no need to choose, and lose. Users can send and access secure email anywhere, and choose the interface they want, including Gmail, Google Apps, Outlook, iPad, and iPhone, with no plugins. Based on metrics that are important to your case, each choice can be specialized to areas where it performs best, such as in terms of cost, usability, and security. The same applies to Google Docs, SMS, IM, storage and other choices.

Rather than exclude valuable choices, the ZSentry Setup choices allow you to use each one where each performs best according to your metrics. And use the benefits of the Cloud platform also with HIPAA-compliant messages.

HIPAA-compliant Desktop and Cloud use is further discussed in the ZSentry On-Site use option.

Always Current: No software updates, software that becomes obsolete overnight, or conflicts with outdated plugins. The options do not interfere with or change people's familiar Cloud, Web, Desktop, Or Mobile apps, email addresses, or email providers, even as these needs change.

Sans-Target Security: ZSentry uses two-factor, strong authentication without passwords (even though, for familiarity, the second-factor is called ZSentry Password). ZSentry does not store your Usercode or Password, not even encrypted.

Why is Sans-Target important? Because the best defense against data theft is to not have the data in the first place. All ZSentry editions use the Sans-Target technology, which eliminates common online targets such as username/password lists, names, email addresses, plain text user data, meta-data, and even the encryption/decryption keys themselves, while adding two-factor mutual authentication, adaptive security, and password-hardening.

Self-Evident Security: All options can operate with the simplicity of conventional password systems but without their security limitations. Unpredictable time-access tokens can be used as needed.

Secure Document Retention: All options, automatically or as needed, can create a ZSentry Secure Vault copy at your location, providing your organization with an easy-to-use, encrypted, access-protected and audited archive of communications and files.

Off-line Access: The ZSentry Secure Vault copy can be provided with secure off-line access, allowing archived electronic records to be decrypted locally even if there is no network access. This service can be customized according to your organization's requirements.

Seamless integration: Any option is seamlessly and securely already integrated with everything that you need to use, anywhere, and with everyone. For example, ZSentry seamlessly integrates different platforms (Desktop, Cloud, Web, Mobile), Operating Systems (Windows, Mac, Linux, phone), protocols (SSL/HTTP, SSL/SMTP), message exchange systems (email, webmail, IM, SMS), storage systems (documents, files, local, remote), email gateways (Microsoft Exchange Server and compatible systems), Mail Clients (Outlook, Thunderbird, Apple Mail, IPad, Google Mobile), Web Browsers (Explorer, Firefox, Safari), simple & smart phones (Android, Nokia, iPhone, Blackberry, Motorola) and, the most difficult of all, how different people want to work.

Flexibility: Options can be used in different setups, offering flexibility as your needs may change.

Versatility: The various options allow your organization to be able to move freely in any direction, such as Desktop and Cloud, even at the same time, while retaining seamless operation.

Adaptability: All options promote investment reuse versus accepting obsolescence (often, deliberately imposed). The different use choices can help in finding further opportunities for cost avoidance, including change reduction, for users and customers.

Secure First Contact: Any option allows you to send a secure email with verifiable sender to anyone in the world, without previous contact, password choice, or setup. Anyone can also send or reply to you by secure email with verifiable sender.

Zero Impact: Uniquely, the same ZSentry message can be read anywhere, in cloud, web, desktop, and mobile systems. You are free to choose the best setup options for your organization, confident that your choices can have zero impact on the choices of others.

Asymmetric Advantage: Many organizations today need to comply with HIPAA but have various non-HIPAA-compliant desktop, cloud, and phone systems that people already know how to use.

To solve this problem, other secure email products want users to change. You must either go through their particular interface for webmail and/or install plugins for a desktop mail client. However, this burdens users with new procedures and disrupts use when desktop updates and plugins clash, reducing productivity. This also blocks cost-saving and desirable options, such as Google Apps and phones, as they are not protected.

Now, if there is any consensus in what users want, it is that they want to use their systems without change! Further, users want to be able to switch to cloud or phone if they are not in the office, or if the office system is down. Users also want to communicate with their customers and partners without asking them to change. ZSentry is unique in providing these three capabilities, through the various Use Options.

One of the fundamental asymmetric advantages that ZSentry can offer to your organization is, therefore, to enable HIPAA-compliance anywhere, for all systems that people can or already know how to use, including desktop, cloud with Google Apps, and phones, with no changes in their operation. Additional examples include all the unique points mentioned above and in the previous page.

Other available technical considerations include security and usability, red flags to avoid, identity verification assurances, as well as the ZSentry Regulatory Compliance Statement.